Your Comprehensive Guide to Starting Canon Remote UI

Accessing your Canon device remotely is streamlined with Canon’s Remote UI (Remote User Interface). This powerful web-based tool allows you to monitor device status, manage settings, and perform administrative tasks from the convenience of your computer. This guide will walk you through the simple steps to start and navigate the Canon Remote UI, ensuring you can effectively manage your device remotely.

Before you begin, ensure your Canon device is connected to the network and you have its IP address. You can usually find this information within the device’s network settings menu, often labeled as “View Network Settings”. If you’re unsure how to locate the IP address, consult your network administrator for assistance.

Once you have the IP address, follow these steps to launch the Remote UI:

1. Open Your Web Browser: Start by opening your preferred web browser on your computer. Popular choices include Chrome, Firefox, Safari, or Edge.

2. Enter the IP Address: In the browser’s address bar, type http:/// followed by the IP address of your Canon device. For example, if your device’s IP address is 192.168.1.100, you would enter http://192.168.1.100/. Then, press the Enter key.

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   Alt Text: Screenshot showing the address bar of a web browser with “http://[device IP address]/” entered, illustrating how to input the IP address to access Canon Remote UI.

   Note for IPv6 Users: If your network uses IPv6 addresses, you can also access the Remote UI. Enclose the IPv6 address in brackets when entering it into the browser, like this: http://[fe80::2e9e:fcff:fe4e:dbce]/.

   Alt Text: Information symbol highlighting a note about using IPv6 addresses with brackets for accessing Canon Remote UI, advising users with IPv6 to use the bracket notation.

3. Address Security Alerts (If Applicable): Depending on your network configuration and browser security settings, you might encounter a security alert. This is common when the Remote UI communication is encrypted for security purposes. If you are confident in your network’s security and the certificate settings, proceed to browse the website. Ensure that TLS settings are correctly configured if you encounter persistent security alerts.

4. Log in to Remote UI: The Canon Remote UI login page will now appear in your browser. The login process varies slightly depending on whether Department ID Management is enabled on your device.

   When Department ID Management is Disabled:

   You will be presented with options to log in under System Manager Mode or General User Mode.

   • System Manager Mode: Provides full access to all Remote UI operations and settings. To log in as a system manager, enter the designated System Manager ID and System Manager PIN. Refer to your device’s manual for instructions on “Setting the System Manager ID and PIN.”

   • General User Mode: Offers limited access, allowing you to check document status and device information, and modify some settings. To check your print jobs or cancel them, you can enter your username in the User Name field. This username is usually automatically associated with print documents based on your computer’s name or login information.

   • Remote UI Access PIN: If a Remote UI Access PIN has been set for general access, you will need to enter it in the Remote UI Access PIN field, regardless of the mode you choose. Consult your device’s manual for details on “Setting a Remote UI PIN.”

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   Alt Text: Login interface of Canon Remote UI without Department ID Management, displaying fields for System Manager ID, System Manager PIN, General User Mode, User Name, and Remote UI Access PIN, guiding users on login options.

   When Department ID Management is Enabled:

   If Department ID Management is enabled, you will need to enter your assigned Department ID and PIN to log in. Refer to your device’s manual for instructions on “Setting the Department ID Management.”

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   Alt Text: Canon Remote UI login screen with Department ID Management activated, prompting for Department ID and PIN, indicating the login fields required when this feature is enabled.

5. Click “Log In”: After entering the appropriate credentials, click the Log In button.

   Upon successful login, you will be directed to the Portal page, which serves as the main dashboard for the Remote UI.

Understanding the Remote UI Portal Page

The Portal page provides a central hub for monitoring and managing your Canon device. Here’s a breakdown of the key sections and functions you’ll find:

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Alt Text: Screenshot of Canon Remote UI Portal Page, showcasing sections like Device Basic Information, Consumables Information, Support Link, Language selection, and Log Out button, illustrating the main dashboard interface.

• [Device Basic Information]: This section displays a snapshot of your device’s current status, including any error messages. If an error has occurred, a direct link to the Error Information page will be available for detailed troubleshooting.

• [Consumables Information]: Keep track of your device’s paper levels and toner cartridge status in this section. It provides information on the remaining toner and paper supply.

• [Support Link]: Access the support link specified in the [Support Link] settings under [License/Other]. This link can be customized to point to your organization’s internal support resources or Canon’s official support website.

• Refresh Icon: Click this icon to refresh the currently displayed page, ensuring you have the most up-to-date information.

• [Language]: Select your preferred language for the Remote UI interface from the dropdown menu.

• [Log Out]: Click [Log Out] to securely exit the Remote UI session. You will be redirected back to the Login page.

• [Mail to System Manager]: This option opens a window to compose an email to the system manager. The recipient is determined by the system manager’s email address configured in [System Manager Information] under [User Management].

• [Status Monitor/Cancel]: Navigate to the [Status Monitor/Cancel] page to view the status and history of documents in the print queue. You can also cancel print jobs from this page.

• [Settings/Registration]: Access the [Settings/Registration] page to modify device settings and manage registered data. This functionality is primarily available when logged in under System Manager Mode. Refer to “Setting Up Menu Options from Remote UI” for more details.

• [Address Book]: View and manage the coded dial numbers and Favorites list stored in the device’s Address Book. System Manager Mode is required to register or edit Address Book entries. See “Registering Destinations from Remote UI” for instructions.

• [Application Library]: Access the settings page for the Application Library, allowing you to manage and configure device applications.

By following these steps, you can successfully start and navigate the Canon Remote UI, empowering you to manage your device efficiently from your computer.