This guide provides comprehensive instructions and interpretations for accurately recording operations in the Oil Record Book (ORB) Part I, focusing on machinery space operations. It is designed to assist ship operators in complying with MARPOL 73/78, Annex I, Regulation 17, and associated guidelines. Proper completion of the ORB is crucial for avoiding detentions and fines in various countries.
This guide is based on the latest amendments and revisions to MARPOL 73/78, including Resolution MEPC.187 (59) and MEPC.1/Circ.736/Rev.2 (October 2011) “Guidelines for the recording of operations in the Oil Record Book Part I – machinery space operations (all ships)”.
Understanding the Oil Record Book (ORB) Part I
The Oil Record Book (ORB) Part I is a crucial document for all ships, serving as a detailed log of all oil-related operations within the machinery spaces. Maintaining an accurate and complete ORB is essential for demonstrating compliance with international maritime regulations, specifically MARPOL 73/78 Annex I. This guide focuses on providing clarity and practical guidance for making correct entries in the ORB Part I, thereby minimizing the risk of errors that could lead to penalties or delays.
Key Objectives of This Guide
This guide aims to equip ship operators with the necessary knowledge and tools to:
- Accurately Record All Operations: Ensure all operations specified in Regulation 17 of Annex I of MARPOL 73/78 consolidated edition 2017 as amended are meticulously recorded in the ORB Part I.
- Adhere to Standard Format: Maintain records in strict accordance with the format stipulated by Appendix III of Annex I of MARPOL 73/78 consolidated edition 2017 as amended.
- Ensure Logbook Consistency: Verify that entries in the ORB Part I align and are compatible with records in other official logbooks.
- Serve as a Training Resource: Utilize this guide as an effective training tool for both onboard and onshore personnel responsible for ORB maintenance.
Operations Requiring Recording
Regulation 17 of MARPOL Annex I mandates the recording of a comprehensive range of operations. These include, but are not limited to:
- Ballasting or cleaning of oil tanks: Records should specify the type of tank cleaned, the cleaning method, and the destination of the resulting water.
- Discharge of oily mixtures: This includes the location, time, and volume of any oily water discharged overboard, as well as details of the oil content monitoring system used.
- Collection and disposal of oil residues (sludge): This should detail the quantity of sludge, the method of disposal (e.g., incineration, transfer to shore reception facilities), and the receiving facility.
- Bunkering operations: Records should indicate the date, location, quantity, and type of fuel received.
- Internal transfer of oil: Any movement of oil within the ship’s tanks must be documented, including the source and destination tanks, and the quantity transferred.
- Disposal of bilge water: Records must include details of how bilge water was treated (e.g., through an oily water separator) before discharge, and the location and time of discharge.
Common Mistakes to Avoid
Several common errors can lead to inconsistencies and inaccuracies in the ORB Part I. Being aware of these pitfalls is crucial for maintaining compliance.
- Incomplete entries: Ensure all required fields are filled in with accurate information. Missing data can raise suspicion and lead to further investigation.
- Illegible handwriting: Use clear and legible handwriting, or preferably, electronic record-keeping systems, to avoid misinterpretation of entries.
- Inconsistent units of measurement: Use consistent units of measurement throughout the ORB, and clearly indicate the units used (e.g., cubic meters, liters).
- Lack of detail: Provide sufficient detail to explain the operation being recorded. Vague or ambiguous entries can raise concerns about compliance.
- Failure to record all operations: Ensure that all oil-related operations, even seemingly minor ones, are recorded in the ORB.
Detailed Examples of ORB Entries
The following examples demonstrate how to properly record various operations in the ORB Part I. These examples are aligned with the IMO Guidelines outlined in MEPC.1/Circ.736/Rev.2.
(Note: The specific entries will depend on the actual operations conducted on board the ship.)
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Discharge of Bilge Water via Oily Water Separator (OWS):
- Date: 2024-10-27
- Item No.: (d)
- Code: (d)
- Quantity Discharged: 5 m3
- Time Started: 0800 UTC
- Time Finished: 0900 UTC
- Ship’s Position: 35°N, 25°W
- OWS Type: Approved OWS
- Oil Content Meter Reading: 15 ppm
- Remarks: Bilge water treated by OWS and discharged overboard in compliance with Regulation 16.
-
Disposal of Oil Residues (Sludge) to Shore Reception Facility:
- Date: 2024-10-28
- Item No.: (c)
- Code: (c)
- Quantity Disposed: 2 m3
- Port: Rotterdam
- Name of Reception Facility: Waste Oil Services B.V.
- Remarks: Sludge from settling tank transferred to shore reception facility as per receipt number 12345.
-
Collection of Oil Residues (Sludge):
- Date: 2024-10-29
- Item No.: (a)
- Code: (a)
- Quantity of sludge produced: 0.5 m3
- Source of sludge: Purifier sludge tank
- Location: Settling Tank
- Remarks: Sludge collected from fuel oil purifier and transferred to the settling tank.
-
Ballasting of Fuel Oil Tanks
- Date: 2024-10-30
- Item No.: (e)
- Code: (e)
- Tank(s) Ballasted: Port and Starboard Heavy Fuel Oil Tanks
- Volume of Ballast Water Added: Port: 50 m3, Starboard: 50 m3
- Remarks: Ballasting of HFO tanks for stability during heavy weather conditions.
Alt text: Diagram illustrating the process of ballasting a crude oil tank, indicating the movement of ballast water and the washing of the tank’s interior.
Integrated Bilge Water Treatment System (IBTS)
The concept of an Integrated Bilge Water Treatment System (IBTS) has been introduced to improve oily waste handling in machinery spaces. When using an IBTS, ensure that the ORB entries accurately reflect the system’s operation, including details of any chemicals used in the treatment process and the final destination of the treated water.
Best Practices for Maintaining Your ORB
- Regular Review: Regularly review the ORB entries to identify and correct any errors or inconsistencies.
- Training: Provide ongoing training to all personnel responsible for ORB maintenance.
- Documentation: Keep all supporting documentation, such as bunker delivery notes and waste disposal receipts, readily available for inspection.
- Flag Administration Guidance: Consult with your Flag Administration for specific guidance and interpretations related to ORB requirements.
- Use of Electronic Systems: Consider using electronic ORB systems to improve accuracy, efficiency, and data management.
Alt text: Illustration of oil residue collection and disposal, showing the flow of sludge from various sources to a reception facility.
Conclusion
Maintaining an accurate and compliant Oil Record Book Part I is not merely a bureaucratic exercise; it is a fundamental aspect of responsible ship operation and environmental stewardship. By diligently following the guidelines outlined in this guide, ship operators can minimize the risk of errors, ensure compliance with international regulations, and contribute to the protection of the marine environment. Adhering to these guidelines and maintaining meticulous records is paramount for avoiding potential penalties and upholding a commitment to environmentally sound practices in the maritime industry. Always consult the latest version of MARPOL 73/78 and seek clarification from your Flag Administration when needed.
