Navigating the Philadelphia tax system can be simplified with the Philadelphia Tax Center. If you’re an existing City tax account holder, this guide provides a clear pathway to creating a username and password, managing your accounts, and filing returns efficiently. Be aware that the complete process includes receiving a physical letter by mail, which typically takes 3-5 business days. Let’s explore these “What To Do Guides” to get you started.
1. Verify and Update Your Mailing Address
Before initiating the account creation process, ensure that the Department of Revenue has your current mailing address. This step is crucial because the verification letter, essential for accessing the Philadelphia Tax Center, will be sent to this address.
If you’re confident that your address is accurate, you can proceed to the next step. However, if you suspect any discrepancies, it’s best to update your address. To do so, call (215) 686-6600, or complete and mail a tax account change form. An accurate address ensures you receive the necessary verification letter promptly.
2. Create Your Username and Password
To begin, visit the Philadelphia Tax Center’s homepage. On the left-hand side, you’ll find the “Existing taxpayers” panel. Select “Create a username and password.” The system will then prompt you to provide essential information:
- Your Social Security number (SSN) or federal Employer Identification Number (FEIN). Ensure that the SSN or FEIN matches the information on record with the Department of Revenue. Alternatively, you can use your Individual Taxpayer Identification Number (ITIN).
- Your contact information.
- Create a unique username and a secure password. Make sure to save these credentials, as you’ll need them in the subsequent steps.
Creating a secure username and password combination is key to protecting your account and sensitive tax information.
3. Request a Verification Letter
Once you’ve created your username and password, return to the homepage. In the top right corner, enter your newly created username and password, then click the blue “Log in” button.
Download the Google Authenticator app for two-step authentication, or opt for email verification. Follow the prompts to request an Access Letter.
After submitting your request, the Department of Revenue will mail a physical letter to your address on file. Remember, an incorrect address will prevent you from receiving the letter and accessing the Philadelphia Tax Center. This security measure safeguards your tax and personal data. Until you receive the letter, you won’t be able to view your account(s) or file a return.
4. Access Your Account
Upon receiving the verification letter, return to the Philadelphia Tax Center’s homepage. The letter contains a one-time-use Letter ID.
Enter your username and password in the designated fields at the top right of the homepage, and click the blue “Log in” button.
On the “Verify access letter” webpage, enter the Letter ID and click “Submit.” You now have full access to your accounts.
Remember that it will take approximately 3-5 business days from creating your username and password to filing your first return. If your payment deadline arrives before you receive the access letter, you can still make an electronic payment as a guest through the Philadelphia Tax Center. Select an option under the “Payments” section of the homepage to pay as a guest.
Be sure to use the Philadelphia Tax Center to file and pay fees and all Philadelphia taxes.
Key Features and Updates
The Philadelphia Tax Center is the official online platform for all Department of Revenue tax filings and payments. The website is mobile and tablet-friendly and available in Spanish, making it accessible to a broader audience.
You can use the Philadelphia Tax Center for accounts related to:
- Business Income and Receipts Tax
- Net Profits Tax
- School Income Tax
- Wage Tax
- Earnings Tax
- Liquor Tax
- Beverage Tax
- Tobacco Tax
- Real Estate Tax
- Use and Occupancy Tax
- Realty Transfer Tax
- Hospital Tax
- Parking Tax
- Valet Parking Tax
- Hotel Tax
- Amusement Tax
- Coin-operated Tax (or Mechanical Amusement Tax)
- Vehicle Rental Tax
- Outdoor Advertising Tax
- Commercial Trash Fee (also known as Refuse Collection Fee)
- Police Fees
- Licenses and Inspections Abatement Work Invoices
While a username and password are not mandatory for making payments, creating an account unlocks additional features and greater flexibility.
If you’re a third-party tax professional, you can create a username and password without being an active taxpayer in Philadelphia. However, you’ll need to request account access from your clients to file, view, and pay returns on their behalf.
Understanding Your New Philadelphia Tax Identification Number (PHTIN)
Your existing seven-digit Philadelphia taxpayer identification number has been updated to a 10-digit number. This new number is your old number with three zeros added to the beginning. For example, 1112223 becomes 0001112223. This unique identifier is now known as your Philadelphia Tax Identification Number, or PHTIN. Each of your accounts will have its own unique PHTIN, eliminating shared numbers.
Conclusion
By following these “what to do guides,” you can successfully create your Philadelphia Tax Center account, manage your tax obligations, and take advantage of the platform’s streamlined features. Remember to keep your contact information updated and your login credentials secure. With the Philadelphia Tax Center, managing your taxes has never been easier.
